Organise engaging school trips with ease. Explore with confidence.
uGroop is a new and innovative platform designed specifically for group travel. It features advanced itinerary management tools that allow schools, tour operators, and organisations to streamline travel logistics, improve internal communication, and centralise data management for a more efficient and a better connected experience for all.
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A content management system designed to simplify travel planning and enhance teamwork.
uGroop integrates all your travel planning tools into a single, efficient platform. Design engaging itineraries, enrich them with multimedia, and promote your trips to captivate parents and students. With features to manage passenger details, including medical information, uGroop keeps everyone informed and confident throughout the journey.
Smart itineraries: Navigate your trip with clarity
uGroop features a smart travel itinerary that presents a daily timeline with a map, including travel distances and times for a clear overview of each day. You can easily see the locations of activities, plan routes with precise timings, and discover nearby attractions, enhancing group management efficiency and safety. It’s like having a bird’s-eye view to minimise planning oversights.
Automatic City and Place guides are also provided, and live updates allow multiple users to collaborate on the itinerary simultaneously, with changes appearing in real time.
Collaboration: everyone on the same page
Real-Time Collaboration: uGroop allows multiple people to work on the same itinerary simultaneously, ensuring everyone is on the same page. Changes are updated in real-time, so there's no confusion about which version is the most current.
Single Source of Truth: By centralising all information in one place, uGroop eliminates the risk of working with outdated documents. Team members always have access to the latest data, reducing the chances of errors and misunderstandings.
Efficient Communication: With live updates and notifications, team members are immediately informed of any changes. This ensures that everyone is aware of the latest developments and can make informed decisions based on accurate information.
Improved Decision-Making: Having access to the most current and accurate information helps in making better decisions. uGroop minimises the risk of relying on missing or outdated data, which can lead to poor choices and inefficiencies.
PAX Records: seamlessly integrated into your itinerary
Immediate Access to Critical Information: In an emergency, having accurate and current medical details, allergies, medications, dietary requirements and plans can be lifesaving. It ensures that the right care and attention can be provided without delay.
Efficient Communication: Up-to-date contact information allows for quick communication with parents or guardians. This is essential for informing them about the situation and coordinating any necessary actions.
Accurate Decision-Making: Having the latest information helps tour organisers make informed decisions. Whether it's a medical emergency or a logistical issue, accurate records ensure that the best possible decisions are made swiftly.
Enhanced Safety and Security: Knowing the specific needs of each student enhances overall safety and security. It helps in managing the group effectively and ensuring that all students are accounted for and safe.
Preparedness for Unforeseen Events: Emergencies can be unpredictable. Having comprehensive and current records means being better prepared to handle any situation that arises, minimising risks and ensuring a smoother response. By having easily accessible and up-to-date student records, tour organisers can provide a safer, more efficient, and well-coordinated response in case of any emergencies.
Archive: The itinerary becomes a permanent archive of the complete tour in case future reference is required.
Tour Promotion
Promote your tours effortlessly by sharing them directly on social media platforms or through email.
Additionally, you can embed customisable iframe settings on your website or intranet for seamless integration with uGroop This ensures maximum visibility and engagement, making it easier for your audience to access and share your tour information.
Capture peoples interest registrations directly in the tour or record bookings with custom forms and keep all your records are together.
Explore more features.
No matter if your travel plans are occasional or frequent, spanning various educational fields or year groups, uGroop equips you with the tools to design captivating and detailed itineraries. Opt for uGroop to fully leverage the benefits of streamlined travel content and collaborative planning.
And, a real timer saver, booking emails will automatically convert to events directly in the itinerary.
Who is it for ?
uGroop is tailor-made for educators, school administrators, visit coordinators, group leaders and adventure planners who are dedicated to providing rich and safe educational experiences for students and travellers.
DataPilot is designed for a diverse audience, including startups eager to harness data for growth, medium-sized companies aiming to optimise operations, and large enterprises managing complex data across multiple departments.
Select the plan that fits
Explore our pricing plans and find a plan that aligns with your goals. Get started with a free trial and scale as your business grows.
Perfect for small teams looking to explore the basics of group tour planning without any commitment.
Unlock the power of collaboration
Unlock the power of collaboration
Unlock the power of collaboration
Unlock the power of collaboration
Suits larger organisations or site licencing including support and bespoke requirements.
Frequently Asked Questions
Do you have any questions about uGroop?
We’ve compiled answers to the most common inquiries to help you get the most out of our platform. Explore the FAQ to find quick solutions and helpful insights.
Do students and parents have to pay extra to access uGroop?
No, with a uGroop paid monthly or yearly subscription, parents and relatives get free access and use no matter how many student tours are involved.
Can I use uGroop for my personal trips?
You can sign up for an organisation account or a personal one. If you go with an organisation account, you’ll still get your own personal workspace. This is a handy spot to plan trips before sharing them with your team, or to plan getaways with family and friends.
Can I use uGroop for free?
Yes! Our Starter Plan is completely free and provides essential planning tools, limited collaboration, and real-time updates to help you get started.
What are the limits on tours?
There are no limits on the number of tours you can have with uGroop. You can join or create as many itineraries as you like. Additionally, there are no restrictions on the number of students and family members who can view a tour, the number of daily activities, or the overall tour total. For optimal response efficiency, tour length is limited to 50 days.
Can I upgrade or downgrade my plan anytime?
Yes, you can change your plan at any time directly from your account settings. Downgrades will take effect at the end of your current billing cycle.
Is there support available for troubleshooting?
Yes, uGroop offers comprehensive support to ensure you have the best experience possible. Here are some of the support options available:
Online Help: Built into the uGroop app, available on all pages. You can send a message, chat if support is online, or access the uGroop help library.
Regular Updates: The uGroop app is updated every 7-10 days to ensure you have the latest software.
Priority Issue Resolution: Critical issues under uGroop's control are actioned with the highest priority to prevent any disruption in using the app.
Contact Options: You can get in touch with the uGroop team through their contact page.
Start your Free Trial Today
Experience the full potential of uGroop with a free trial. Join other travel and tour providers in transforming their workflow with time-saving insights. Complete the short form, email us or use the Register button to get started now.
